| By Elizabeth L. Allen, attorney and Donald
D. Mohr, M.A.
Today's the day. You have selected a talented mediator and
prepared yourself and your client for the mediation. What can
you do to maximize your chances of reaching a settlement?
First, prepare yourself mentally. Recognize that a settlement
will be reached only if both sides' major goals are met. Generally
people say "yes" to an offer that seems fair to them,
even when it does not track with the law. For instance, a homeowner
may give a contractor a second chance to repair a construction
defect, even though the homeowner may be legally entitled to
recover money damages.
What seems fair to both sides is what counts, so avoid getting
overly invested in achieving an outcome that conforms to legal
precedent. If you analyze the case only from a legal perspective,
you will shut down your creative side and miss the innovative
solutions that are often the key to a settlement.
Once the mediation starts, let your client do most of the talking.
He or she knows the facts better than you do. When you get your
first opportunity to "caucus" with the mediator, talk
candidly about the relative importance to your client of reaching
a negotiated agreement. If further litigation is not financially
feasible, get the message across to the mediator early on that
you must leave with a settlement.
When you and your client are alone, during the mediator's caucuses
with the other side, discuss the fact that proceeding with the
case in court carries with it an element of unpredictability.
Do not allow your client to engage in the fantasy that a visit
to the courthouse will automatically result in a victory.
Avoid casual banter with the mediator, or worse yet, with opposing
counsel. Your client will never forgive you if you appear to
have connections with the other side. If you are left to wait
in the same room with the other side, request a separate waiting
room, so that you can talk privately with your client and avoid
the appearance of fraternizing with the "enemy."
Once the negotiations begin, keep the ball in the air. When
the other side tosses you an unacceptable offer, don't say,
"No." Instead, put just enough spin on it to get it
back to them. All that you need to do is to change their last
offer or your own just enough to make it different.
Your most important job during mediation is to listen carefully
and serve as your client's sounding board. Look for opportunities
to propose something that will be easy for your client to give
and valuable for the other side to receive. Help your client
think through the pros and cons of accepting each offer.
Your goal should be to assist your client in reaching a fully
informed, voluntary agreement. Any attempt to hurry the process
or to exert pressure to settle without ample time to reflect
is counterproductive. Voluntary compliance and long-term satisfaction
are the hallmark of an excellent agreement. The old saying that
a good agreement is one with which the parties are equally dissatisfied
is baloney. A good agreement is one where both sides feel they
got a fair shake. Don't settle for less. If you have chosen
a good mediator, he or she will take things slowly. In the long
run, this is the best approach.
Support your client's right to sleep on a proposal and get
back to the other side later. If some flaw in the proposal comes
to light upon reflection, welcome it -- better now than after
the agreement is signed. Both sides are better served by a settlement
that is fine-tuned over the period of a week, than by one that
is arrived at under the pressure of a deadline.
If it appears to you that negotiations have come to a stalemate,
buy some time. Don't burn your bridges by declaring an impasse.
Rather, agree to adjourn the mediation "for now."
It's best to schedule a time to reconvene, in the event that
someone comes up with a new idea. A week down the road everyone
will have had a chance to think about the offers. Sometimes
the passage of time alone changes the circumstances, sheds new
light on a proposal, or results in someone's coming up with
a different possibility. Don't give up just because you reach
the end of one session. Many mediations take two or more sessions
to complete, which is why it's usually better to schedule two
half-days than one full one in the first place.
When you represent someone in a mediation, you play a different
role than you do in a courtroom, but one that is no less challenging
or important. As you hone your skills in this arena, you will
enhance your value to your clients and experience the rewards
that come from knowing that you assisted in resolving a dispute
in a way that left both sides satisfied.
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